Business and Finance Division

 


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 
Office of Vice President
STATEMENT OF PURPOSE
The business and financial functions of the University are centralized under the Vice President for Business and Finance who is responsible for the coordination of all business and financial affairs of the University. The Vice President for Business and Finance is responsible to the President for providing sound fiscal management of the University; developing and assuring compliance with fiscal policies and procedures consistent with the goals and objectives of the University and mandated by the Board of Trustees, the State of Alabama, and the Federal Government; administering the capital improvement and deferred maintenance programs; establishing, maintaining and operating an appropriate system of accounting and financial reporting; receiving and managing the custody of funds, disbursement of funds, and the investment funds; providing timely financial reports to the President, Board of Trustees, budget managers, and external agencies; supervising all expenditures for supplies, materials, equipment, and plant development; receiving and maintaining control of inventories of equipment and materials; and administering policies governing University personnel. These functions are carried out by the Comptroller, Auxiliary Enterprises, Computer Services, Human Resources, Physical Facilities, Printing Services, Property Management, Public Safety and Purchasing departments.


FOCUS AREAS 2015

The Focus Areas delineated by the University are areas that are being addressed during 2002-2015. The University's focus areas were developed through a broad-based comprehensive process that yielded a shared vision for the University. The nine focus areas reflect the vision of the President's eight (8) priorities with emphasis on quality, access, affordability and accountability. The focus areas encompass the vision, mission, and core values and outline the parameters and strategic targets useful for the planning, evaluation, and institutional effectiveness. ABlueprints to Excellence@ were identified to guide the University's efforts during its strategic planning process (2003-2008). These ABlueprints to Excellence@ are the vehicles through which the University will institutionalize the Focus Areas.





GOALS AND OBJECTIVES

To maintain the expected consistent level of activity in assisting the effectuating of the President's eight (8) priorities and institutionalize the Focus Areas the following goals and objectives are mandated for fiscal year 2003-2004:

Goal 1: To establish clear, strong directions for financial analyses, planning, budgeting, and management, utilizing state-of-the-art technology and procedures for measuring results against rigorous standards.

Goal 2: To assure the maintenance of an Office of Human Resources with appropriate mechanisms and procedures for attracting, selecting, developing, assessing and maintaining the best qualified personnel (faculty, staff, and administrators) that will contribute to the creation of an environment that fosters and supports academic excellence.

Goal 3: To improve physical facilities and maintenance, and provide a greater aesthetic appearance to increase student and faculty/staff morale, impress the community, attract potential students and provide an increased appreciation for the physical plant as a place to study and work.






Objectives:

1. To strengthen the University's ability to increase its financial resources through the aggressive development and implementation of a continual, comprehensive resource identification and acquisition initiative.

2. To strengthen the University's financial operations and planning system by maintaining a stable balance between resources and spending through the coordination, integration, and monitoring of the annual planning, evaluation and budgeting processes, thereby, yielding a fiscally solvent operation.

3. To strengthen the University's Human Resources function by continually reviewing and revising its policies and procedures as mandated by good practices and state and federal law.

4. To improve the University's physical plant by evaluating and improving the current physical plant, i.e., the infrastructure and facilities through ongoing renovation of substandard structures and construction of new classroom and support facilities.

5. To continually improve the University's facilities by updating and revising the university's Master Plan in conjunction with student affairs, business and finance and academic affairs, including projections for new facilities targeted to growth programs and land use consistent with local, state and federal building ordinances.



6. To continually improve the university's facilities and services by developing a standardized computerized inventory and scheduling system for maintenance and repairs and/or replacement of equipment and furniture.

7. To enhance and continually update the system of shipping, receiving and property management by instituting and maintaining a state-of-the-art computerized system of tracking purchases, distribution of goods, inventories, and property management activities.

8. To strengthen the University's security and responses systems by developing, implementing, monitoring and updating a plan for annually maintaining security of buildings and equipment.

9. To continually maximize the use of space through the annual review and revision of the University's space Utilization Plan.




Expected Outcomes:

1. Stringent budgeting processes will be implemented and monitored by the Budget and Planning Council to ensure fiscal stability.

2. The University's fiscal needs will be prioritized without jeopardizing the quality or integrity of its services.

3. Current Human Resources manual, policies, and procedures to ensure adherence to federal, state, and local laws.

4. University's Master Facilities Plan will be continually revised to ensure that renovation of deficient facilities occurs and that the University's physical plant also includes plans for growth and the financial resources that will support the new initiatives.

5. Technology based facilities maintenance and upgrade system monitored by the Physical Facilities Director adhering to Alabama A&M University's Master Facilities Plan.

6. Computerized system that maintains inventory monitors and tracks purchases, and timely delivery of acquisitions.
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